5 Practices That Your Business Should Follow To Secure Emails

While websites are primarily targeted by hackers, emails are equally at risk of being hacked. When you talk about a Business Email, sensitive and critical information can get exchanged. A hacker gaining unauthorized access to it can be detrimental to the business, financially and otherwise. Therefore, along with a secure hosting service, many businesses opt for a separate Business Email Hosting. A professional email service offers a range of benefits, including a secure email network.

The following video helps you determine if you need a professional email setup or not – 

How to Decide If you Need Professional Email or Not?

Even if you buy the best Business Email service, you will have to take certain measures to keep your emails secure. In this article, we will share five practices that your business should follow to secure emails.

1: Incorporate a strong password policy

One of the most basic mistakes made by most email users is selecting a password that can be easily hacked. There are some things that you need to keep in mind.

The password should be long and not have words or phrases that are easy for the hacker to guess. For example, it shouldn’t have your name, date of birth, etc. You must ensure that you use upper and lowercase letters, numbers, and special characters to make it as complex as possible.

2: Use two-factor authentication

In recent years, two-factor authentication has evolved as a normal practice in securing login information. In this method, the user is asked to authenticate the login by entering a password and inputting a one-time password (OTP) sent to the registered mobile device. This ensures that even if the hacker gains access to a user’s login information, the email account cannot be hacked until the phone is hacked too.

3: Increase awareness about phishing emails

Another common method used by hackers to gain access to an email account is by sending phishing emails. These emails are designed to look like they have been sent by a trusted user but camouflage a virus or malware that compromises the account. Once the user clicks the account, there is not much that can be done to protect the account. Therefore, it is important to ensure that users are aware of such emails and remain careful before clicking any external links. You can also deploy phishing filter tools to reduce the number of such emails hitting your server. 

4: Use encryption

Encryption is another technique that can be used to secure your emails. By using encryption, you can ensure that the email is received and viewed only by the intended recipient. This can help boost the security of your emails and ensure the protection of sensitive information.

5: Buy a secure Email Hosting plan

There are many providers offering professional Email Hosting plans. While these plans don’t cost a lot, many organizations don’t pay enough attention to email security before buying the plan. Remember, emails are integral to business correspondence and a compromised email account can damage your reputation and/or cause financial losses. Hence, make sure that you check the security measure deployed by the host before buying the Business Email Hosting plan.

Summing Up

Many organizations believe that only large organizations are at the risk of being attacked by hackers. However, with personal information being stolen by hackers too, organizations of all sizes are equally vulnerable to these attacks. Hence, it is important to leave no stone unturned to keep your emails secure

We hope these tips help you boost the security of your Business Emails. Good Luck!